Scheduling: It All Starts in Configuration

It’s scheduling season again, and we’re here to help! Let’s begin with the basics: How do settings in Configuration relate to Scheduling?

Academic Year Record

Each academic year record in Configuration associates an academic year with a school and session.

So, if you can’t find the right combination of School, Academic year, and Session at the top of the Scheduling page …

… define a new record on the Academic Years page in Configuration.

Want to see a sample academic year record? Click here.

To learn how to create an academic year record, review Knowledgebase solution BB129553.

Session

Each session on an academic year record identifies the timetable, patterns, and terms for that scheduling time frame.

Important facts:

• The timetable is based on a cycle. (Review BB177578)

• The available scheduling patterns – which act as templates for class schedules — are based on the selected timetable. (Review BB134808)

• To activate the feature for withdrawing students from classes – which retains attendance and grade entries – you can define a withdrawal date for a term. (Review BB303896)

Let’s look at a simple example of how things relate to each other. This cycle is defined so that classes follow an A Day through D Day rotation.

This timetable – based on the cycle above – defines the bell schedule for classes.

This scheduling pattern — based on the timetable above – identifies options for classes scheduled in the timetable. Each color represents a unique path that classes can take through the timetable.

Before the withdrawal date for a term – or if there is no withdrawal date – you can only drop students from classes. Starting on the withdrawal date, you can drop or withdraw students from classes. (To learn how Drop and Withdraw affect Grades and Attendance, review BB134926)

So, there you have it. Now, if the topic comes up at a dinner party, you’ll be able to explain how Configuration impacts Scheduling.

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Have questions about Scheduling? Training Central has the answers.

1. In the Title field, enter the keyword Scheduling.
2. Click Search.
3. From the results list, select the self-paced online classes (aka videos) or instructor-led events that work for you.

Note: All self-paced online classes about Scheduling are free with any type of Learn subscription. Have a Learn More or Learn Everything subscription? Then, all virtual instructor-led classes about Scheduling are free, too.

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