Scheduling Spotlight: Scheduling Restrictions for Teachers

Posted by to The Education Edge on August 14th, 2012

Welcome back! Last time, we finished up our discussion about preparing course records for Scheduling. If you’ve forgotten some of the details, you can review the posts:

Today, let’s take a look at how to prepare faculty/staff records for Scheduling. Three tabs come into play: Restrictions 1, Restrictions 2, and Courses.

Restrictions 1 Tab
On the Restrictions 1 tab of a teacher’s record, you can:

A.  Identify a room to be used for all of the teacher’s classes. For example, maybe homeroom teachers stay in their homerooms the entire day.

B.  Define the maximum number of classes per term, meetings per day, and consecutive meetings per day for the teacher.

C.  Select the schools where the faculty member teaches classes.

D.  Identify students not permitted in the teacher’s classes. For example, your school may not permit faculty to teach their own children.

Restrictions 2 Tab
On the Restrictions 2 tab of a teacher’s record, tell the program when the teacher is not available for classes. Be sure to pick the correct academic year and session for the restrictions. And, if the person teaches classes in more than one school, don’t forget to enter the restrictions for each school.

Best Practices:

  • Define a teacher’s lunch time as a restriction.
  • If the teacher works in multiple schools, assign the teacher to classes in one school at a time. This way, you can prevent conflicts by defining the scheduled class times in one school as unavailable times in the other schools.

For more information, review How to set faculty restrictions in Knowledgebase.

Courses Tab
On the Courses tab on a teacher’s record, list the courses the teacher is qualified to teach. For each course, identify the scheduling priority, and define the target number and maximum number of classes per term.

This is required if you want to use the automated scheduler (Generate Master Schedule) to assign teachers to classes.

But, don’t skip this step if you schedule manually. This information can expedite your scheduling process and prevent staff members from over-scheduling teachers.

Note: The information you define on the Courses tab of a faculty/staff record also displays on the Resources tab of the relevant course records.

In Conclusion
Before I sign off, I want to be sure you know about these great options:

  • You can copy scheduling restrictions from one academic year to another for one teacher or all teachers. Learn more in How to copy faculty scheduling restrictions in Knowledgebase.
  • You can copy scheduling restrictions for all teachers when you create a new academic year by copying an existing academic year. Review How to copy an academic year in Knowledgebase.

 

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Looking for training on Scheduling? Check out the new Training  Central, where you can search for all types of training in one place.

Just enter the keyword Scheduling in the Title field and click Search. Voila! You’ll see a list of all instructor-led events and self-paced online classes (formerly called videos) about Scheduling.

Great news! If your organization has any Learn subscription, you can view all self-paced online classes about Scheduling for free!

If your organization has a Learn More or Learn Everything subscription, you can attend all instructor-led virtual events about Scheduling for free!

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